The activity Time and steps Within an activity, as described or defined in the context, the information objects are used and exchanged with other activities. Activities that are part of their own set of meaningful information (MI). Please note that when the word activity is mentioned, it is not about the (trans)action itself but about what happens with information and information objects during that activity. From both the previously mentioned concept of "something" and the example of the activity of refuelling, the core elements in question are perhaps self-explanatory and visible. These are the time factor, the sequence of the steps within the information is processed and the moment the exchange of information takes place. The aspects of time are the beginning, the end and the moments in between. There are four aspects in the processing of information that are most likely default. Firstly, it is the step of assessing and appraising to get an answer to the question if the information in the information object has to be used and therefore ingested. When the answer is positive, the information object can be ingested and registered. Then the information can be interpreted and used within the context of the activity. Also, information can be changed, added or new information objects can be created. Within the fourth default step the used or created information is saved and kept for reasons of availability and accessibility or is perhaps disposed, transferred or destroyed. The steps when information is assessed, appraised, used and eventually saved or destroyed are usually not sequential. An often-enforced sequence can be found especially in formal situations where evidence, accountability, control and supervision play an important role. In other cases, it is therefore not strange when the steps mostly seem to run across. For example, during the time of use, the used information can directly be destroyed. rienk jonker a perfect match? connecting partners in the labyrinth of information The exchange element It is important to understand what happens when information is exchanged on a certain level of abstraction. Certainly, for archivists with that understanding and their deep rooted archival knowledge it is possible to determine which parts of digital information must be archived. It is also possible to ascertain conditions and requirements the exchange should meet. For an archivist the message is always an information object, be it a document, a set of documents or datasets. Therefore, this information object has the same characteristics as every other information object; there is a content, a structure, a context, a behaviour and technology. Messages and additional metadata for sending and receiving are wrapped in a container, an envelope which is in again an information object. The exchange model is a straightforward broad concept; there is always a message, a sender, a receiver, and a channel. It is always a form of communication between one or more parties (actors and processes). It is necessary that information will get from place a to b unhindered and undamaged. In many cases, the received message after unwrapping and accepting becomes part of a new context. Although this is of concern for the sender, it is nevertheless beyond his reach. It is just a fact. As a result, the intention of the transmitter may not always occur to the recipient. Therefore, transmitted information must be provided with sufficient metadata to convey the intention. From the perspective of an archivist, the communication model may look as in the scheme below Connector Connector Technology Behaviour Structure Content Context This kind of exchange takes place at the moment when, for example Information is exchanged directly between or inside processes, projects or other activities, high standards of interoperability are necessary; Information is exchanged via messaging, chat, correspondence via surface mail; Information is published on websites; open data sets are made available; Transferring information from one actor to another, an action that involves a move or migration, where the original is deleted (destroyed) after a successful transfer. High standards of interoperability are necessary. archives in liquid times Element Aspect Time Start Moment(s) End Exchange/Communicate Send (message, make available, transfer) Receive (message, fetch, acquire) Steps Assess Capture Process Keep/Retain/Dispose Table 4. Activity - Elements and aspects 86 (inbound) wraps unwraps— process, project, activity process, project, activity (outbound) Container with wrapper and information object(s) Figure 8. Exchange model 87

Periodiekviewer Koninklijke Vereniging van Archivarissen

Jaarboeken Stichting Archiefpublicaties | 2017 | | pagina 45